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Role Summary:

The Company Secretary is responsible for ensuring the company's compliance with legal and regulatory requirements, maintaining effective governance, and providing administrative support to the Board of Directors.

Key Responsibilities:

Governance:
  • Ensure compliance with company laws, regulations, and best practices.
  • Maintain up-to-date knowledge of regulatory changes.
  • Advise the team on governance matters.
Board Administration:
  • Coordinate Board Notice and Agendas.
  • Drafting and circulate Minutes as per Secretarial Standards.
  • Prepare and circulate meeting materials.
  • Maintain accurate records and filings.
  • Maintain Statutory Register.
Compliance Management:
  • Oversee compliance with regulatory requirements.
  • Identify and mitigate risks.
  • Implement and monitor compliance policies.
Listing Obligations:
  • Adherence to SEBI LODR Regulations
  • Ensuring quarterly, half yearly, yearly and periodic compliances under SEBI LODR Regulations
  • Preparation and Finalisation of Draft Board’s Report, CG Report and Annual Report as per LODR Regulations
  • Undertaking the Compliances for prevention of Insider Trading
  • Compliances, reporting and correspondence related to CSR Activities undertaken by the
  • Company or through implementing agency.
  • Compliances related to declaration of dividend, if any.
  • ESOP related Compliances
  • Revision in Policy & Charters as required under SEBI LODR & Companies Act from time to time.
Stakeholder Relations:
  • Act as single point of contact for shareholders.
  • Facilitating communication and addressing queries or concerns.
  • Coordination for Shareholders Meetings and managing voting process.
ROC Filing:
  • Well verse with sections of the Companies Act 2013.
  • Filing of Statutory Form with ROC.
  • Able to independently handle transactions with ROC like:
  • Creation / Satisfaction of Charge.
  • Issue of Securities (As per section 42 and 62 of Companies Act, 2013)
  • Incorporation of Companies.
  • Preparation of Board’s Report, AOC 4 and XBRL.
  • Preparation of Annual Return.
  • Preparation of Form like DPT 3, MSME, DIR 3 KYC, etc.
Company Records and Registers:
  • Maintaining accurate and up-to-date company records including statutory register and corporate documents.
  • Ensure proper filing and storage of documents.
Other:
  • Provide administrative support to the Board.
  • Collaborate with external advisors (Lawyers, Auditors, Consultant, etc.)
  • Coordination with RTA for Securities related matters.
Digitization:
  • Focus on digitization of key secretarial matters, documents and records.


Must-Have Skills:

  • Professional certification (e.g., ICSA, ACIS)
  • Graduate qualification
  • Postgraduate qualification in Law, Business, or related field (if any)
  • Proven experience as a Company Secretary.
  • Strong knowledge of company law, governance, and compliance.
  • Excellent organizational and communication skills.


Good-to-Have Skills:
  • Experience with company secretarial software.
  • Familiarity with industry-specific regulations.



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